Exhibitor Frequently Asked Questions
GENERAL EXHIBITOR QUESTIONS
New Exhibit Hall Hours for 2024!
Tuesday, October 22 – 5:45 PM – 7:00 PM
Wednesday, October 23 – 12:30 PM – 6:30 PM
Thursday, October 24 – 7:30 AM – 4:15 PM
October 22 - 11:00 AM – 5:00 PM
October 24 - 4:15 PM - 10:00 PM
(1) 6-foot table, draped table
(1) 8-foot-high back drape,
(2) 3-foot-high side drape (if applicable)
(2) Side chairs
(1) Wastebasket
(1) Exhibitor ID sign
Exhibitors can check in starting October 22nd from 11:00 AM – 6:30 PM at the registration counter on the Ballroom Level in the Regency Ballroom Foyer. Registration will close at 6:30 PM but will re-open again at 10:00 AM on October 23rd.
Instructions on how to register your booth staff can be found in your exhibitor portal.
You can purchase extra exhibitor badges through the exhibitor portal. Once your allotted complimentary registrations have been used, the system will prompt you for payment for any additional registrations. Additional exhibitor badges can be purchased at a discounted rate of $375 per person.
Yes, the full Paper & Plastics Recycling Conference passes allotted with your exhibit package provide access to all general conference sessions of the PPRC and networking meetings. We encourage exhibitors and sponsors to explore all of the programming that Paper & Plastics Recycling Conference has to offer.
Registration does not include access to the MRF Operations Forum functions and sessions, however, exhibitors will be able to attend the day 2 reception of the MRF Operations Forum as the reception will be taking place inside the PPRC exhibit hall.
Yes, there is a discounted room block set up at the Hyatt Regency Chicago at a rate of $289 per night. Information on how to reserve your room in the group room block can be found in your registration confirmation email.
A Certificate of Insurance, or COI, is a document used to provide information on specific insurance coverage. It includes important information from your insurance company, such as limits of coverage, policy number, certificate holder name, certificate holder address, effective dates, and additionally insured.
All Exhibitors are required to furnish a COI, at their own expense, of at least $1 million of comprehensive general liability insurance by August 30th, 2024. More information about the COI can be found here.
Yes! We are working with our registration company to provide lead retrieval options to all exhibitors. Information on ordering lead retrieval services can be found in your exhibitor portal.
Yes! We have partnered with Cvent to provide a mobile app for Paper & Plastics Recycling Conference. Information on how to download the show app will be sent out prior to the conference.
We have created a promotional toolkit for exhibitors to use to promote their presence at Paper & Plastics Recycling Conference. Here you will find ads that can be edited with your logo, recommended copy and other materials that you are free to use to help promote your company’s booth at Paper & Plastics Recycling Conference. Click here to access to the toolkit.
An access email to the exhibitor portal has been sent to your email with a link to log into the portal. If you did not receive this email, please contact Kim Tabor at ktabor@gie.net and she will resend your log in credentials to you.
All company logos/descriptions on the exhibitor page have been provided to show management separately and have to be manually added to the website. If your logo is not appearing on the site, we have either not received it or it has just been sent to us and has not been added yet. While we aim to get all exhibitor logos added to the website as quickly as possible, logos can take up to 3 business days to be added to the conference website after they have been submitted to show management.
You can upload your company logo and description through the exhibitor portal.
Information on our suitcasing and outboarding policies can be found here.
Cancellation or reductions of exhibit space is required in writing or sent via email to conference@gie.net and the following cancellation fees apply.
Cancellations received prior to August 9, 2024, will receive a full refund minus a $100 administrative fee. Cancellations received after August 9, 2024, are non-refundable.
We’d love to hear about it! Please contact us at conference@gie.net.
EXHIBITOR SERVICES QUESTIONS
The Exhibitor Services Manual (ESM) will be available July 2024.
Drayage is the handling of shipments and collateral materials upon their arrival at the exhibit hall. This includes:
- Labor and equipment to marshal the vehicles.
- Labor and equipment to unload and deliver the materials to the booth and check the shipment against the Bill of Lading.
- Labor and equipment to pick up the empty shipping containers and load them onto trucks for storage during the show.
- Trucks and drivers to haul the empty containers to an off-site storage facility if necessary.
- Rental of the off-site facility if necessary.
- Trucks and drivers to return the empty containers from the off-site storage facility to the exhibit hall at the end of the show.
- Labor and equipment to unload the empty containers from the trucks and redeliver them to the proper booths.
- Labor and equipment to pick up the re-packed materials, check them against the shipping papers, and re-load them into trucks for outbound shipment.
- Labor and equipment to marshal the vehicles during the outbound movement.
Furniture, utilities and services can all be ordered through the Exhibitor Services Manual (ESM).
No, electricity requests must be ordered through GES, the exclusive electrical provider at the Hyatt Regency Chicago.
The exhibit hall itself is fully carpeted with a multi-colored carpeting. If you are interested in adding padding or ordering a different style/color of carpet, you can do so through the Exhibitors Services Manual (ESM).
Wi-Fi is not provided by show management and must be ordered separately by the exhibitor through Encore Global Services. Information on how to order Wi-Fi for your booth can be found in the exhibitor services manual.
The deadline for advanced shipments is October 14, 2024.
Your shipped materials will be delivered to your booth space at the start of your designated exhibitor set-up hours.
Exhibitor Services will come collect your crates before the start of the Networking Reception on October 22nd. They will then redistribute your boxes back to you starting at 4:15 PM on October 24th.
Information on how to ship your materials back after the show has ended can be found in the Exhibitor Services Manual (ESM).